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Articles of Incorporation

Articles of Incorporation is the document you filed in the Department of State when your company was incorporated. This document is conclusive evidence that the company was once incorporated in the state.

Articles of Incorporation generally set forth the business entity’s name, address as of the date of registration, name and address of the registered agent, and purposes of incorporation (organization). It may also include the number of shares the corporation is authorized to issue, the number of directors, and some other information.

Upon request the Office of the Secretary of State will issue a certified copy of the document. The process of obtaining a certified copy from the Office of the Secretary of State is called the “retrieval”. Certified copies bear the Seal of the Department of State, the signature of the state officer (Secretary of State, Deputy Secretary of State, State Treasurer) and the statement that the document is in fact a true and correct copy of the original document kept on file in the Office of the Secretary of State.

Document
Articles of Incorporation
Country of origin
USA
Certified copy
any U.S. state - $150
Delaware - $175
Turnaround
Retrieval: 5-10 b/days
Legalization: 5-10 b/days
Shipping & Handling
- USPS within U.S. 2-3 days (+$5.95)
- FedEx 2Day within U.S. (+$24.95)
- FedEx Overnight within U.S. (+$34.95)
- FedEx International (+$50 min)
Note
ORDER RELATED INFORMATION (to be submitted after the payment):
(1) name of the company at the time of incorporation
(2) state of incorporation
(3) name of the company at the present time

If the document is intended for use in a foreign country it has to be legalized (“authenticated”) for foreign use. This is a process in which various seals are placed on the document. If the target country has joined the Convention Abolishing the Requirement of Legalization for Foreign Public Documents (“The Hague Convention”) the only legalization required is an Apostille. A document bearing an Apostille is valid in all of the Hague countries.

If the document is intended for a non-Hague country the consular legalization will be required. Before the consulate or the embassy can stamp the document, the document has to be authenticated on the state and federal levels.

Only certified copies as described above are accepted for further legalization. Computer generated or notarized copies cannot be accepted for legalization.

Articles of Incorporation do not confirm that the company has current legal status. For this purpose you will need a Certificate of Status (also called Certificate of Existence or Certificate of Good Standing).

If your company filed any amendments (e.g. change of name, change of address, etc.) it is very likely that you will be required to submit legalized copies of all Articles of Amendment.

How to get New York Articles of Incorporation with Apostille or Embassy Legalization






1. List of U.S. states: Alabama (AL), Alaska (AK), Arizona (AZ), Arkansas (AR), California (CA), Colorado (CO), Connecticut (CT), Delaware (DE), Florida (FL), Georgia (GA), Hawaii (HI), Idaho (ID), Illinois (IL), Indiana (IN), Iowa (IA), Kansas (KS), Kentucky (KY), Louisiana (LA), Maine (ME), Maryland (MD), Massachusetts (MA), Michigan (MI), Minnesota (MN), Mississippi (MS), Missouri (MO), Montana (MT), Nebraska (NE), Nevada (NV), New Hampshire (NH), New Jersey (NJ), New Mexico (NM), New York (NY), North Carolina (NC), North Dakota (ND), Ohio (OH), Oklahoma (OK), Oregon (OR), Pennsylvania (PA), Rhode Island (RI), South Carolina (SC), South Dakota (SD), Tennessee (TN), Texas (TX), Utah (UT), Vermont (VT), Virginia (VA), Washington (WA), West Virginia (WV), Wisconsin (WI), Wyoming (WY).

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